PRICING
Option 1: LearnerLink Core
For schools starting their behaviour tracking journey.
This is for the school that currently has nothing digital. Paper logbooks. Inconsistent tracking. No data. They need a starting point, not a full PBIS framework. They might not even have HODs who are ready to receive weekly reports because nobody's ever given them data before.
From R300/month*
Annual billing: From R3300/year*
(*See PRICING TIERS below)
Option 2: LearnerLink Pro
For schools ready to run PBIS as a whole-school system.
This is for the school with an active SMT, HODs who want grade-level oversight, and a principal who needs to report to the SGB and possibly the District with evidence. They don't just want tracking; they want the reporting, the accountability loop, and the parent communication layer that turns data into culture change.
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From R500/month*
Annual billing: From R5,500/year*
(*See PRICING TIERS below)
LearnerLink
- Individual QR-based submissions
- Automated parent email notifications on every incident
- Live class dashboards with milestone tracking
- monthly whole-school behaviour summary* (see an example here)
- QR ID cards for all learners
- Email support
LearnerLink
- Everything in Core, plus:
- Bulk submissions for all incident types
- Personalised weekly HOD reports by grade (with school badge and SMT names)
- Weekly leadership summary for principal and deputy
- Individual end-of-term learner behaviour report cards
- Full individual disciplinary reports on demand
- Priority email support
PRICING TIERS
| School Size | Core (monthly) | Pro (monthly) |
|---|---|---|
| Under 500 learners | R300 | R500 |
| 500 to 999 learners | R700 | R1,200 |
| 1,000 to 1,499 learners | R1,100 | R2,000 |
| Over 1,500 learners | Custom quote | Custom quote |
PLEASE NOTE:
Monthly billing for Core & Pro:
- Minimum commitment of two full terms required to see results.
- Cancel anytime after the second term with 30 days' notice.
- Initial Setup Fee: Monthly Core & Pro billing packages: R3,500 once off.Â
- Thereafter, an Annual Reconfiguration Fee (January)* of R1,500 for Monthly Core and Pro Packages. Â
*At the start of each school year, we update your LearnerLink system with new class lists, teacher assignments, and learner data. This is a full system refresh to ensure everything is accurate from Day 1 of Term 1.
Yearly tiers are based on a minimum 24 month contract. Discounted rates apply:
| School Size | Core (yearly) | Pro (yearly) |
|---|---|---|
| Under 500 learners | R3,000 | R5,000 |
| 500 to 999 learners | R6,000 | R10,000 |
| 1,000 to 1,500 learners | R10,000 | R20,000 |
| Over 1,500 learners | Custom quote | Custom quote |
- Initial Setup Fee: Yearly Core & Pro billing packages: R1,250 once off.
- Thereafter, an Annual Reconfiguration Fee (January)* of R750 for Yearly Core and Pro Packages.
*At the start of each school year, we update your LearnerLink system with new class lists, teacher assignments, and learner data. This is a full system refresh to ensure everything is accurate from Day 1 of Term 1.
PLEASE NOTE:
Google Workspace for Education:
- Required for LearnerLink to operate. It is free for qualifying South African schools and you are welcome to set it up yourself.
- If your school needs Google Workspace set up, we offer professional configuration for R3,000 (once-off).
Data Maintenance included:
Each term, your Core/Pro subscription includes Data Maintenance*. Your school gets 4 (Core), or 8 (Pro) data update / support requests at no extra charge. Need more? Additional requests are R200 each - most schools never need them.
Five Star Reviews
★★★★★
"As Deputy Principal, I have found the PBIS merit and demerit system to be a highly effective tool in promoting positive learner behaviour and accountability.
The system is practical, easy to implement, and ensures consistency across the school, while also recognising academic achievements and learner effort.
Since implementing the system, I have noticed improved learner engagement, better behaviour management, and increased teaching time."
"This program is an absolute game-changer! It has saved me at least an hour per day allowing me to focus on more pressing tasks. The PBIS system has been efficient for all users and I couldn’t imagine going back to our previous program! Definitely a must!"
"The PBIS system has been incredibly effective in supporting both positive behaviour and accountability at our school. The QR code feature makes logging merits or demerits quick and simple. Within seconds of scanning a learner’s code, the incident is recorded and parents receive an email notification. This immediate communication keeps parents informed and more involved in their child’s behaviour.
The system is easy to use, especially the bulk QR code feature, which allows multiple learners to be scanned at once. I often use this to award merits for homework completion, responsible monitors, consistent effort and achieving 80% or higher in assessments. Merits and demerits are automatically totalled and milestones (e.g. 50+ merits) are recognised.
Overall, the PBIS system has been a valuable addition to our school and has made behaviour management far more efficient."
* DATA MAINTENANCE
Every school gets a set number of data maintenance / change requests per term included in their package.
A "data maintenance / change request" is a single email or form submission that lists the changes needed. For example a single email listing 8 surname changes, counts as one request. One email adding 3 new learners counts as one request. This rewards schools that batch their changes sensibly instead of drip-feeding one change at a time.
Core: 4 data change requests per term included.
Pro: 8 data change requests per term included.
Additional change requests beyond the allowance: R200 per request.
What Counts as a Data Change Request
Spell this out clearly, either on the pricing page FAQ or in your onboarding documentation:
A data change request is a single communication (email or form) that includes any combination of: adding new learners, removing learners who have left, updating surnames or parent details, changing teacher assignments or email addresses, updating HOD or Grade Leader information.
There's no limit to how many individual changes can be in one request. This encourages schools to send one consolidated update rather than multiple separate emails.
What Does NOT Count as a Data Change Request
Beginning-of-year setup (new term configuration, new class lists). This is covered by the annual setup process, not the change allowance. If it's start-of-year, it's setup, not maintenance.
System support questions ("How do I run a report?", "My form isn't working") - this is support, handled separately.
Support = KISS Principle
For support, we don't meter it by the minute. It creates anxiety and makes schools hesitant to ask for help, which means they'll use the system badly, get poor results, and churn.
Instead, we offer:
Core: Email support, 24-hour response time.
Pro: Priority email support, 12-hour response time.
No minute limits. If a school is genuinely abusing support (sending 10 emails a week about things covered in the documentation), we'll handle it conversationally, not contractually, and refer your staff back to the KISS-principle 😉Â
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